OneDrive for Business

The video below is an overview of OneDrive for Business. OneDrive for Business offers you the ability to:

  • Upload files from your PC or Mac.

  • Get to your files from anywhere, on your computer, tablet, or phone.

  • Sync OneDrive for Business to your PC or Mac, so you can access your files even when you're offline.


Should I save my Documents to OneDrive for Business, or my SharePoint Team Site?

It will be tempting to save all your documents to OneDrive for Business. However, you need to think about who can and can't access the documents you save to OneDrive for Business. If a document is a collaborative effort related to a project, then saving it to a team site might be a better choice. These services will be configured to work together, although it's important to note the differences.

When to save documents to OneDrive for Business

  • You don’t plan to share them.
    Documents you place in OneDrive for Business are private by default, unless you place them in the Shared with Everyone folder. This makes OneDrive for Business your best option for draft documents or personal documents that no one else needs to see.

  • You plan to share files individually and with a limited scope or lifecycle.
    For example, you’re writing a blog post that may not be associated with a project, and you’d like a few colleagues to review it before you post it. In this case, you expect people to use the document once without needing additional storage or context information. All they need is a link to the document and editing permission.

  • You can’t identify an existing team site where your document belongs, and you don’t think the purpose of the document warrants creating a new one.

 

When to save documents to a team site library

  • You want team members to recognize the document as being relevant to an ongoing project.

  • You want to spread ownership and permissions across a wider collection of people. If a document is important to the success of a project, it’s a good idea for there to be people other than yourself who can control what happens on the site.

  • You want permissions to be granted on a site basis, instead of on individual documents. If people have access to the team site, then they have access to documents stored in the site.

  • Other project-related documents are already saved to the team site library, and others expect to find it there.

  • You want to create a check-in workflow that assigns the document to someone else.


Continue to SharePoint Team Sites